Privacy policy

We are delighted about your interest in our website. Protecting your privacy is very important to us. Below we provide detailed information on how we handle your data.

Privacy policy

Controller

Alliance of German Designers Allianz deutscher Designer (AGD) e.V.
registered in the association register Braunschweig under the No. 200413
Markgrafendamm 24 | Haus 18
10245 Berlin
Phone: +49 30 213 00 9340
Email: info@agd.de

1. Basic information on data processing and legal bases

1.1. This privacy policy informs you about the nature, scope, and purpose of the processing of personal data within our online offering and the websites, functions, and content associated with it (hereinafter collectively referred to as 'online offering' or 'website'). The privacy policy applies regardless of the domains, systems, platforms, and devices (e.g., desktop or mobile) on which the online offering is executed.

1.2. The terms used, such as 'personal data' or its 'processing,' refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).

1.3. The personal data of users processed within the scope of this online offering include inventory data (e.g., names and addresses of customers), contract data (e.g., services used, names of processing officers, payment information), usage data (e.g., the visited pages of our online offering, interest in our products), and content data.

1.4. The term 'users' includes all categories of persons affected by data processing within this online offering. These include our business partners, customers, interested parties, and other visitors to our online offering. The terms used, such as 'users,' are to be understood in a gender-neutral manner.

1.5. We process personal data of users only in compliance with the relevant data protection regulations. This means that user data is only processed if there is a legal permission. This includes, in particular, when data processing is necessary for the provision of our contractual services (e.g. processing of orders) and online services, or is legally required, if there is consent from the users, as well as based on our legitimate interests (i.e. interest in the analysis, optimization, and economic operation and security of our online offering in the sense of Art. 6 para. 1 lit. f. GDPR, especially in terms of reach measurement, creation of profiles for advertising and marketing purposes, as well as collection of access data and use of services from third parties).

1.6. We would like to point out that the legal basis for consents is Art. 6 para. 1 lit. a. and Art. 7 GDPR, the legal basis for processing to fulfill our services and carry out contractual measures is Art. 6 para. 1 lit. b. GDPR, the legal basis for processing to fulfill our legal obligations is Art. 6 para. 1 lit. c. GDPR, and the legal basis for processing to safeguard our legitimate interests is Art. 6 para. 1 lit. f. GDPR.

2. Security measures

2.2. Security measures include in particular the encrypted transmission of data between your browser and our server.

2.2. Security measures include in particular the encrypted transmission of data between your browser and our server.

3. Disclosure of data to third parties and third-party providers

3.1. Data will only be passed on to third parties within the framework of legal requirements. We only pass on user data to third parties if, for example, this is necessary for contractual purposes based on Art. 6 para. 1 lit. b) GDPR or on the basis of legitimate interests in the economic and effective operation of our business in accordance with Art. 6 para. 1 lit. f. GDPR.

3.2. If we use subcontractors to provide our services, we take appropriate legal precautions as well as corresponding technical and organizational measures to ensure the protection of personal data in accordance with the relevant legal provisions.

3.3. If content, tools, or other means from other providers (hereinafter collectively referred to as 'third-party providers') are used within the scope of this data protection declaration and their registered office is located in a third country, it is to be assumed that data is transferred to the registered offices of the third-party providers. Third countries are to be understood as countries where the GDPR is not directly applicable law, i.e., basically countries outside the EU or the European Economic Area. The transfer of data to third countries takes place either if there is an adequate level of data protection, user consent, or another legal permission.

4. Provision of contractual services

4.1. We process inventory data (e.g., names and addresses as well as contact details of users), contract data (e.g., services used, names of contact persons, payment information) for the purpose of fulfilling our contractual obligations and services in accordance with Art. 6 para. 1 lit. b. GDPR.

4.2. Users can optionally create a user account, where they can view their orders in particular. During registration, the necessary mandatory information will be communicated to the users. The user accounts are not public and cannot be indexed by search engines. If users have terminated their user account, their data related to the user account will be deleted, unless their retention is necessary for commercial or tax law reasons pursuant to Art. 6 para. 1 lit. c GDPR. It is the responsibility of the users to secure their data before the end of the contract upon termination. We are entitled to irretrievably delete all data stored during the term of the contract by the user.

4.3. In the context of registration and re-registration as well as the use of our online services, we store the IP address and the time of the respective user action. The storage is based on our legitimate interests, as well as the users' interest in protection against misuse and other unauthorized use. Basically, this data is not disclosed to third parties, unless it is necessary to pursue our claims or there is a legal obligation to do so pursuant to Art. 6 para. 1 lit. c GDPR.

4.4. We process usage data (e.g. the visited pages of our online offering, interest in our products) and content data (e.g. entries in the contact form or user profile) for advertising purposes in a user profile, in order to display product recommendations to the user based on the services they have used so far.

5. Contact

5.1. When contacting us (via contact form or email), the user's information for processing the contact request and its handling will be processed in accordance with Art. 6 para. 1 lit. b) GDPR.

5.2. User data may be stored in our Customer Relationship Management System ("CRM System") or a comparable request organization.

6. Collection of access data and log files

6.1. Based on our legitimate interests within the meaning of Art. 6 para. 1 lit. f. GDPR, we collect data on every access to the server on which this service is located (so-called server log files). Access data includes the name of the accessed website, file, date and time of access, amount of data transferred, message about successful access, browser type and version, user's operating system, referrer URL (the previously visited page), IP address, and the requesting provider.

6.2. For security reasons (e.g. to investigate misuse or fraudulent activities), log file information is stored for a maximum of seven days and then deleted. Data that needs to be retained for evidentiary purposes is exempt from deletion until the final clarification of the respective incident.

7. Cookies & Reach Measurement

7.1. Cookies are information transferred from our web server or third-party web servers to users' web browsers and stored there for later retrieval. Cookies can be small files or other types of information storage.

7.2. We use 'session cookies', which are only stored for the duration of your current visit to our online presence (e.g. to enable the storage of your login status or the shopping cart function and thus to enable the use of our online offering at all). A randomly generated unique identification number, a so-called session ID, is stored in a session cookie. In addition, a cookie contains information about its origin and the storage period. These cookies cannot store any other data. Session cookies are deleted when you have finished using our online offering and log out or close the browser, for example.

7.3. Users are informed about the use of cookies in the context of pseudonymous range measurement within this data protection declaration.

7.4. If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in their browser's system settings. Stored cookies can be deleted in the browser's system settings. The exclusion of cookies can lead to functional restrictions of this online offering.

7.5. You can object to the use of cookies for range measurement and advertising purposes via the deactivation page of the Network Advertising Initiative (http://optout.networkadvertising.org/) and additionally the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).

9.1. With the following information, we inform you about the contents of our newsletter as well as the registration, dispatch, and statistical evaluation procedures and your right to object. By subscribing to our newsletter, you agree to receive it and the described procedures.

9.1. With the following information, we inform you about the contents of our newsletter as well as the registration, dispatch, and statistical evaluation procedures and your right to object. By subscribing to our newsletter, you agree to receive it and the described procedures.

9.2. We only send newsletters, emails, and other electronic notifications with advertising information (hereinafter "newsletter") with the consent of the recipients or legal permission. If the contents of the newsletter are specifically described as part of a newsletter registration, they are decisive for the consent of the users. In addition, our monthly newsletters contain information about our products, offers, promotions, and our company.

9.3. Registration for our newsletter takes place in a so-called double opt-in procedure. This means that after registration, you will receive an email asking you to confirm your registration. This confirmation is necessary so that no one can register with foreign email addresses. Newsletter registrations are logged in order to be able to prove the registration process in accordance with legal requirements. This includes the storage of the registration and confirmation time, as well as the IP address. Changes to your data stored with the shipping service provider are also logged.

9.4. Shipping service provider:

Mailjet GmbH
Alt-Moabit 2, 10557 Berlin
(AG Berlin-Charlottenburg, HRB 156505)
represented by Tim Keithahn, Will Conway
contact@mailjet.com

9.5. Furthermore, according to its own information, the shipping service provider can use this data in pseudonymous form, i.e. without assignment to a user, to optimize or improve its own services, for example for the technical optimization of shipping and the presentation of newsletters or for statistical purposes to determine from which countries the recipients come. However, the shipping service provider does not use the data of our newsletter recipients to contact them directly or to pass them on to third parties.

9.6. Login data: To subscribe to the newsletter, it is sufficient to provide your email address. Optionally, we ask you to provide a name for personal address in the newsletter.

9.7. Statistical collection and analysis - The newsletters contain a so-called 'web beacon', i.e. a pixel-sized file that is retrieved from the server of the shipping service provider when the newsletter is opened. As part of this retrieval, technical information such as information about the browser and your system, as well as your IP address and the time of retrieval, are initially collected. This information is used for the technical improvement of services based on technical data or target groups and their reading behavior based on retrieval locations (which can be determined using the IP address) or access times. The statistical surveys also include determining whether the newsletters are opened, when they are opened, and which links are clicked. For technical reasons, this information can be assigned to individual newsletter recipients. However, it is neither our intention nor that of the shipping service provider to monitor individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.

9.8. The use of the shipping service provider, the conduct of statistical surveys and analyses, as well as the logging of the registration process, are based on our legitimate interests pursuant to Art. 6 para. 1 lit. f GDPR. Our interest is in the use of a user-friendly and secure newsletter system that serves both our business interests and meets the expectations of users.

9.9. You can cancel the receipt of our newsletter at any time, i.e. revoke your consent. At the same time, your consent to its dispatch by the dispatch service provider and the statistical analyses will expire. A separate revocation of the dispatch by the dispatch service provider or the statistical evaluation is unfortunately not possible. A link to cancel the newsletter can be found at the end of each newsletter. If users have only subscribed to the newsletter and have cancelled this subscription, their personal data will be deleted.

10. Integration of third-party services and content

10.1. Within our online offering, we rely on our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offering within the meaning of Art. 6 para. 1 lit. f. GDPR) to use content or service offerings from third-party providers to integrate their content and services, such as videos or fonts (hereinafter uniformly referred to as 'content'). This always requires that the third-party providers of this content perceive the IP address of the users, since they could not send the content to their browser without the IP address. The IP address is therefore necessary for the display of this content. We endeavor to use only content whose respective providers use the IP address solely for the delivery of the content. Third-party providers may also use so-called pixel tags (invisible graphics, also known as 'web beacons') for statistical or marketing purposes. The 'pixel tags' can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the users' device and may contain, among other things, technical information about the browser and operating system, referring websites, visit time, as well as other information about the use of our online offering, and may also be linked with such information from other sources.

10.2. The following overview provides information about third-party providers and their content, along with links to their privacy policies, which provide further information on data processing and, in some cases, already mentioned opt-out options.

For the receipt of a donation, we use the following service provider: PayPal (Europe) S.à r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg (https://www.paypal.com/de/webapps/mpp/ua/privacy-full?locale.x=de_DE). As part of the payment processing, a credit check is carried out via the specified payment service providers.

11. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights against the data controller:

11.1. Right to information

You can request confirmation from the data controller as to whether personal data concerning you is being processed by us. If such processing is taking place, you can request the following information from the data controller:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data being processed;

(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

(4) the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;

(5) the existence of a right to correct or delete the personal data concerning you, a right to restrict processing by the data controller, or a right to object to such processing;

(6) the right to lodge a complaint with a supervisory authority;

(7) all available information on the origin of the data if the personal data was not collected from the data subject;

(8) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is being transferred to a third country or to an international organization. In this context, you can request to be informed about the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.

11.2. Right to rectification

You have the right to request the correction and/or completion of your personal data processed by the controller if it is inaccurate or incomplete. The controller shall make the correction without undue delay.

11.3. Right to restriction of processing

Under the following conditions, you may request the restriction of processing of your personal data:

(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead;

(3) the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise, or defense of legal claims, or

(4) if you have objected to the processing pursuant to Art. 21 para. 1 GDPR and it is not yet clear whether the legitimate grounds of the controller override your grounds.

If the processing of personal data concerning you has been restricted, these data may – apart from their storage – only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the processing restriction has been restricted under the above conditions, you will be informed by the controller before the restriction is lifted.

11.4. Recht auf Löschung

a) Obligation to delete

You can request the controller to delete the personal data concerning you without delay, and the controller is obliged to delete this data without delay if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent on which the processing pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR was based, and there is no other legal basis for the processing.

(3) You object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 para. 2 GDPR.

(4) The personal data concerning you have been processed unlawfully.

(5) The deletion of your personal data is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.

(6) Your personal data was collected in relation to services offered by the information society in accordance with Article 8(1) of the GDPR.

b) Information to Third Parties

If the controller has made your personal data public and is obliged to delete it in accordance with Article 17(1) of the GDPR, he shall take reasonable steps, including technical measures, taking into account the available technology and implementation costs, to inform data controllers processing the personal data that you, as the data subject, have requested the deletion of any links to this personal data or copies or replications of this personal data.

c) Exceptions

The right to erasure does not apply where processing is necessary

(1) for the exercise of the right to freedom of expression and information;

(2) for compliance with a legal obligation which requires processing under the law of the Union or of the Member States to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3) for reasons of public interest in the area of public health in accordance with Article 9(2)(h) and (i) as well as Article 9(3) of the GDPR;

(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) of the GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or

(5) for the establishment, exercise or defense of legal claims.

11.5. Right to information

If you have exercised your right to rectify, erase or restrict the processing with the controller, the controller is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed about these recipients by the controller.

11.6. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data have been provided, provided that

(1) the processing is based on consent pursuant to Article 6(1) lit. a GDPR or Article 9(2) lit. a GDPR or on a contract pursuant to Article 6(1) lit. b GDPR and

(2) the processing is carried out by automated means.

In exercising this right, you also have the right to obtain that the personal data concerning you be transmitted directly from one controller to another, where technically feasible. This must not adversely affect the freedoms and rights of others.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

11.7. Right to Object

You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you which is based on Article 6(1)(e) or (f) GDPR, including profiling based on those provisions.

The controller shall no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights, and freedoms or for the establishment, exercise, or defense of legal claims.

Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.

You have the option to exercise your right to object in connection with the use of services of the information society - regardless of Directive 2002/58/EC - by means of automated procedures using technical specifications.

11.8. Right to withdraw consent under data protection law

You have the right to withdraw your data protection consent at any time. Revoking the consent does not affect the lawfulness of the processing carried out based on the consent prior to the revocation.

11.9. Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing - including profiling - which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

(1) is necessary for entering into or performance of a contract between you and the controller,

(2) is authorized by Union or Member State law to which the controller is subject and that law contains suitable measures to safeguard your rights, freedoms, and legitimate interests, or

(3) is based on your explicit consent.

However, these decisions may not be based on special categories of personal data under Article 9(1) of the GDPR, unless Article 9(2) lit. a or g applies and appropriate measures have been taken to protect your rights, freedoms, and legitimate interests.

In cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard the rights and freedoms and your legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

11.10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.

12. Erasure of data

12.1. The data stored by us will be erased as soon as they are no longer necessary for their intended purpose and there are no legal retention obligations preventing deletion. If the data of users are not deleted because they are required for other and legally permissible purposes, their processing will be restricted. This means that the data will be blocked and not processed for other purposes. This applies to user data that must be retained for commercial or tax reasons.

12.2. According to legal requirements, data will be stored for 6 years in accordance with § 257 (1) of the German Commercial Code (trading books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting documents, etc.) and for 10 years in accordance with § 147 (1) of the German Fiscal Code (books, records, management reports, accounting documents, commercial and business letters, documents relevant for taxation, etc.).

13. Right to object

Users can object to the future processing of their personal data at any time in accordance with legal requirements. Objections can be made in particular against processing for the purposes of direct marketing.

14. Changes to the privacy policy

14.1. We reserve the right to change the privacy policy to adapt it to changed legal situations, or in case of changes to the service or data processing. However, this only applies with regard to statements on data processing. If user consent is required or if parts of the privacy policy contain provisions of the contractual relationship with the users, changes will only be made with the consent of the users.

14.2. Users are requested to regularly inform themselves about the content of the privacy policy.